Law Firm and Business Manager (m/f/d)

What we do

A little traditional law firm, a little start-up and a lot of innovation.

At Bohardien, we advise businesses on real estate law. We like clear language, well-crafted contracts and digital solutions that improve the way we work. We also run immomuster, an online shop for professional contract templates.

We’re looking for someone who can support both: keeping things organised, contributing ideas and taking responsibility. Someone who enjoys growing with us and helping our business become more successful.

What you'll take on

Your role combines day-to-day organisation with developing and improving the way we work:

• Organisation and processes: You bring structure to our working day, maintain reliable digital matter files and establish recurring workflows. You document them clearly and keep improving them – from opening new matters to managing our CRM. You also coordinate external service providers, including website, design and IT specialists.
• Communication and client support: You manage our inboxes, maintain our contacts and act as a reliable point of contact for legal clients, shop customers and business partners. You handle administrative enquiries independently, follow up on missing documents and keep track of outstanding responses.
• Finance and billing: You take care of bookkeeping preparation and liaise with our tax advisers, prepare fee invoices and time reports, and monitor incoming payments and outstanding invoices.
• Diary, travel and event planning: You coordinate our calendars, organise travel and plan working days together, webinars, client events and attendance at external events. You take care of the details and keep an eye on schedules and budgets.
• Marketing and communications: You suggest marketing activities, coordinate social media and email marketing, and keep pitch materials, presentations and brochures up to date.

You don’t need to know everything from day one. We’ll work with you to set clear priorities and develop your responsibilities.

How you approach your work

An entrepreneurial mindset matters to us. You’re interested in what our clients and customers need, how we attract new ones and how we make good use of our time and money. You take initiative, think ahead and proactively take work off our hands.

When you notice something is missing or could work better, you suggest an improvement. When you take on a task, you follow it through to completion. If you encounter an obstacle, you let us know in good time and help work out a way forward.

You enjoy technology and software. You try new applications, learn how to use them and look for solutions independently – whether through instructions, a tutorial or customer support. You also know when it makes sense to ask a question.

You’re confident using MS Office. Bonus points for outstanding Word skills: if styles, multilevel numbering and tables of contents don’t faze you.

You’re also fluent in written and spoken German and English and can communicate confidently with clients and business partners in both languages.

You work carefully, communicate clearly and warmly, and know how to prioritise. When everything can’t happen at once, you say so openly. We are a law firm at heart, so discretion and loyalty are fundamental to a trusting working relationship. You handle confidential information responsibly, support our shared work and raise difficult topics openly with us.

Experience in a law firm and vocational training as a German legal or notarial assistant (Rechtsanwaltsfachangestellte/r or Notarfachangestellte/r) are a plus, but not essential. What matters more is your ability to organise, your willingness to learn and your enthusiasm for helping build Bohardien and immomuster.

How we work together

We’re a small team, currently working fully remotely, but we still spend plenty of time together: through close collaboration, shared projects and in-person meetings. You’ll gain insight into our business, have room to contribute your own ideas and be able to make a visible difference.

You should live in Düsseldorf or the surrounding area and enjoy occasional travel. In the future, we may move towards a greater office presence in Düsseldorf. If that happens, regular work on site will become part of the role.

The position is for 20–30 hours per week. For 30 hours, our salary range is €3,000–€3,500 gross per month, adjusted proportionately for fewer hours. We’ll take your experience and the responsibilities you assume into account.

Sound like you?

We’d love to receive your CV, along with your preferred weekly hours and salary expectations.

We look forward to meeting you.